Are you worried about transferring your company file from one accounting software to another? The process might seem daunting due to potential data risks during conversion. However, QuickBooks offers a solution: the QuickBooks Conversion Tool. This tool enables you to safely convert company files from various programs like Quicken, Sage, or other accounting software to different QuickBooks versions such as QuickBooks Desktop Premier 2018, Pro 2018, or QuickBooks Desktop Enterprise Solutions 18.0 without compromising data security. Before starting, make sure you meet specific conversion requirements for a smooth transition.
System Requirements for QuickBooks Conversion Tool
Here are the essential system requirements you need to meet before using the QuickBooks Conversion Tool for data conversion:
- Operating system: Windows 10, Windows 8.1, or Windows 8.
- Processor: Intel Pentium II, 500 MHz.
- Memory: 512 MB RAM.
- Hard drive: Minimum of 2.5 GB free space.
- Microsoft .NET Framework: Version 2.0 or above.
- QuickBooks Desktop: Pro, Premier, or Enterprise 2018.
- Sage 50, Sage 50 Quantum: Version 2015 and newer.
- RAM storage: At least 512 MB or higher.
What data can be and can’t be converted using QB conversion tool?
Certainly! The QB Conversion Tool is capable of converting specific sets of data while excluding others. Here's a breakdown:
Are you worried about transferring your company file from one accounting software to another? The process might seem daunting due to potential data risks during conversion. However, QuickBooks offers a solution: the QuickBooks Conversion Tool. This tool enables you to safely convert company files from various programs like Quicken, Sage, or other accounting software to different QuickBooks versions such as QuickBooks Desktop Premier 2018, Pro 2018, or QuickBooks Desktop Enterprise Solutions 18.0 without compromising data security. Before starting, make sure you meet specific conversion requirements for a smooth transition.
System Requirements for QuickBooks Conversion Tool
Here are the essential system requirements you need to meet before using the QuickBooks Conversion Tool for data conversion:
- Operating system: Windows 10, Windows 8.1, or Windows 8.
- Processor: Intel Pentium II, 500 MHz.
- Memory: 512 MB RAM.
- Hard drive: Minimum of 2.5 GB free space.
- Microsoft .NET Framework: Version 2.0 or above.
- QuickBooks Desktop: Pro, Premier, or Enterprise 2018.
- Sage 50, Sage 50 Quantum: Version 2015 and newer.
- RAM storage: At least 512 MB or higher.
What data can be and can’t be converted using QB conversion tool?
Certainly! The QB Conversion Tool is capable of converting specific sets of data while excluding others. Here's a breakdown:
Data Convertible via QB Conversion Tool:
- Lists such as Accounts, Employees, Items, Customers, and Vendors
- Account balances
- Transactions related to Customers, Vendors, and Employees
- Employee profiles and contact details
- Payroll General Ledger account balance information
- Paychecks
Data Not Convertible via QuickBooks Data Conversion Tool:
- Payroll transactions and year-to-date employee information (e.g., paychecks, year-to-date adjustments)
- Payroll items utilized for paycheck calculation (hourly/salary payroll items, deductions, medical insurance, etc.)
- Detailed individual employee wage or deduction specifics
- Fixed Assets
- Work tickets
- Closed or partially closed Sales Orders, Purchase Orders, and Estimates
This process may seem complex at first glance, but it's straightforward and offers numerous advantages.
Steps to download QuickBooks data conversion tool
Now that you know the essential information about the QuickBooks conversion tool, it is time to perform the necessary steps to download QuickBooks data conversion tool. Let us check out the steps one by one:
- To begin with, you need to download the QuickBooks conversion tool.
- Once done with that, open the folder that you have saved the downloaded file.
- Under the compatibility mode checkmark, you need to run this program in the compatibility for option. Select Windows 8 even if you have Windows 10 from the dropdown.
- Click on ok tab.
- Toward the end, you need to right-click on the QuickBooksConversionToolSetup.exe and choose run as admin.
Steps to set up QB conversion tool
After you have downloaded the conversion tool for QuickBooks, it is time to set up the same. The steps involved in setting up conversion tool are as follows:
- Open the Conversion Tool by double-clicking on it.
- Choose either "My Client Company" or "My own company."
- From the drop-down menu, select the accounting software and proceed by clicking "Next."
- Select the company file needed and click "Next."
- Choose the QuickBooks product and navigate to the folder where your company file is stored, then click "Next."
- Select the conversion levels based on your preference—either list & transaction or only list—and proceed by clicking "Next."
- Set the accounting preferences according to the company’s date and name, then click "Next."
- Review all the entered details carefully and click on "Start" to initiate the process. Please note that the duration might vary based on the file size.
- Once completed, the tool will display the list of conversions. Click on "Finish" to conclude the process.
Converting from Sage 50 to QuickBooks Desktop involves a few essential steps:
The QuickBooks Desktop Conversion Tool allows for a native conversion from Sage 50, version 2013 or later, to QuickBooks Desktop Pro, Premium, or Enterprise 2016 onwards. It necessitates a system with a minimum of 512 MB RAM and 2.5 GB of available hard disk space, supporting Microsoft .NET Framework Version 2.0. Although it functions on Windows 8 and 8.1, it's advisable to have both Sage 50 and QuickBooks Desktop installed on a Windows 10 system for optimal performance.
Ensure Software Presence and Data Location:
- Make sure both Sage 50 and QuickBooks Desktop are installed on the same computer. Store their data folders, .exe files, company data, and backups in the local hard drive.
Preparing Sage 50:
- Open Sage 50 and load the file you intend to convert.
- Modify the password in the Data Access/Crystal Reports tab under Security Setup.
- Close the Sage 50 application after updating the password.
Installing QuickBooks Conversion Tool:
- Download the QuickBooks Conversion Tool from the Intuit website and save it on the Desktop.
- Launch the tool with administrator rights by right-clicking its icon and selecting "Run as Administrator."
Converting Sage 50 Data to QuickBooks:
- Choose the Sage 50 files for conversion.
- Specify the QuickBooks company file for the connection in the Database Name.
- Select the version of QuickBooks Desktop for migrating Sage data.
- Decide on a suitable folder to save the converted file.
Confirmation of Conversion:
- Upon completing the conversion process, open the newly created company file in QuickBooks.
- Confirm that the process is complete:
- Open File Explorer via the Windows start menu.
- Search for the failed transaction log in the QuickBooks-created folder during the conversion.
- If no missing entities are found, no further action is required for working with QuickBooks.
Conclusion!
Converting any of the software using the QuickBooks conversion tool cuts down the manual hassle of conversion to a great extent. The conversion tool in QuickBooks serves as a bridge between different accounting software systems, facilitating the migration of data from one platform to another. In essence, the conversion tool in QuickBooks simplifies the otherwise complex process of transferring financial data from an existing accounting software to QuickBooks, ensuring a smooth and accurate migration.
Also Read: Fix QuickBooks Unrecoverable Error
